The Meeting Planner’s Online Advantage: The 8 Most Important Features Of Automated Systems
8 features of online registration systems which will improve your events TODAY:
Many systems include over 15 standard email communications that can be customized, personalized and automated. Data is automatically collected in a database and at your fingertips for an unlimited number of reports; and downloadable in six different formats.
Online events are easily integrated with ad hoc emails via built-in mail systems, online surveys, donations and membership and subscription management systems, creating a one-stop shop for all kinds of online services.
Everything you create in an automated system can be customized to your company or organization’s look and feel for a streamlined, consistent image through the entire process. Plus, your data is accessible to you in any number of formats through extensive custom and cross-event reporting functions.
Why is this so important? Using a web-based system means that you, your co-workers, your vendors – anyone can be granted access to all or parts of your event information – instantly and in real-time – from any computer with Internet access. Essential for mobile professionals like you.
This may seem like a no brainer, but make sure you “test drive” any system prior to making a purchase. If possible, attend a live demonstration of any product you are considering, and/or open a trial account to test their service yourself.
The support team needs to be accessible, responsive and knowledgeable before, during and after your event. We just mentioned taking the system for a test drive. Along with that you should have access to technical support to answer any questions you have as you try out the system.
Make sure your data is protected. Ask if the system is hacker-safe. If it complies with Visa security requirements. Have they ever had a security breach of any kind?. The company should exceed all “standard” security measures – even those mandated by government and university customers.
8. Fast & stable
A good registration system is hosted on state of the art equipment, which makes response times minimal. System down time is also important – don’t settle for anything less than 98% “up time” or better.